Everything you need to know about ice cream tenders before you start bidding

 If you’re looking for ice cream tenders, you may be at a loss for where to start. The whole tendering process may seem completely baffling to you. We understand you need all the right information before going out to tender. Find everything you need to know about ice cream tenders below.

What do you need to know about delivering ice cream catering contracts?

1. What can you sell?

For an ice cream tender, the main product you sell will of course be ice cream. However, you could also be required to sell snacks and refreshments.

2. Be specific

You should make your services clear. You should display a menu and prices that can be easily accessible.

3. Policies and appearance

Buyers will ask to see your environmental policy and health and safety policy. You need to present how you will keep the area tidy and dispose of rubbish. Your health and safety policy should highlight how you treat injuries or first aid training.

You should submit photos of your vehicle. It should be decorated to a high standard with appropriate imagery for the contract.

4. Policies

For an ice cream tender, you could be required to submit your food hygiene, environmental and health and safety policies. It should demonstrate how you deal with or avoid certain situations.

5. Equipment

You are responsible for all equipment brought onto site and ensuring all insurances are obtained and contractual obligations are met.

How can you win an ice cream tender?

So, you know what to include in an ice cream tender, but how do you win the tender? Here’s what you should be bearing in mind:

1. Bid for the right contracts

Whilst there are many opportunities out there, only bid for the ones you can actually deliver. There is no point in bidding for ice cream tenders you know you can’t win. It’s a waste of time, money and resources. Thoroughly read through the tender documents and make sure you are suitable for the contract at hand.

2. Meet the requirements

You’ll be surprised at how often people bid for contracts but don’t meet the requirements. If the contractor asks for a food and hygiene certificate and you don’t have one, you won’t meet the requirements. The buyer sets out these requirements for a reason so if don’t meet them, don’t bid for the tender.

3. Time management

Time management is an essential skill if you want to win an ice cream tender. The tender process is long and complex, so you need to allow yourself plenty of time for the whole procedure. Not only will writing the bid take up a lot of time, but there is the submission process too.

It’s a good idea to plan out your time to ensure you will be able to complete in time. The last thing you want to do is rush the bid as it will only add to the pressure.

4. Proofreading

We can’t stress enough how important it is to proofread your bid. Once your bid is complete, the work doesn’t stop there. You should be setting time aside to thoroughly proofread your bid. Check for spelling mistakes and grammatical errors. Submitting a bid full of errors will lose you marks. It makes you look lazy and unprofessional. 

Where can you find ice cream tenders?

Searching for ice cream tenders can take a considerable amount of time out which you may not have. There are thousands of sites posting new tendering opportunities every day. Searching for the right one is easier said than done.

Our Hospitality Tenders portal is designed to provide your catering business with the latest opportunities. We source a wide range of catering tenders across the country and further afield. The portal saves you time, money and effort. Our portals are updated each day so new opportunities are always available.

Below are previous ice cream tenders sourced on our portal:

Ice-cream and refreshments sales in parks
Wakefield Council – Yorkshire and Humber – Budget: Undisclosed

Ice-cream and refreshments trading in a park
Wirral Borough Council – North West – Budget: Undisclosed

Ice-cream trading
Wirral Borough Council – North West – Budget: Undisclosed

Food and ice-cream sales in parks
Hull City Council – Yorkshire and Humber – Budget: Undisclosed

Items of equipment involved in the production of gelato/sorbet
Natural Ice Cream Wholesale Ltd – Republic of Ireland – Budget: Undisclosed

How can we help you?

If you’re still a little unsure about bidding for ice cream tenders, we have a range of services to help you.

Tender Ready

Our Tender Ready 4-week programme is designed for businesses that are completely new to tendering. Our Bid Writers work with you to make sure you have everything in place to tender successfully.

• A 12-month subscription to Catering Tenders.
• Access to Global Bid Directors and Senior Bidding Professionals.
• An Organisation-wide Bid library, including 3 case studies, 5 CVs and 8 policies.
• Additional flexible benefit options.

Tender Improvement

Have you been tendering for work, but aren’t seeing success from your efforts? Our Tender Improvement programme can help. During the course of the programme, a Bid Writer will assess your previous responses and supporting documents. They’ll give you feedback and guidance, working with you to improve for future submissions.

Tender Writing

If you’ve found the perfect catering tender, but don’t know where to start, Hudson Succeed can help. Send it over and one of our Bid Writers will take care of it all for you. They’ll even submit it on your behalf. They’ll provide you with a full Tender Writing breakdown and let you know what they need from you.

Tender Mentor

Tender Mentor can help if you’ve already written a bid response and you need someone to double-check for errors. Our Bid Writers will check it’s in line with the specification. They’ll also make sure it’s free of grammar and spelling mistakes before you submit it.

Get in touch with our team for a friendly chat about how we can help you.